Interdepartmental Envelopes
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Sending mail and packages internally is common within businesses of all sizes, and even though the contents are for internal recipients, you still want to maintain security, organization, and efficiency. Interoffice envelopes help facilitate this process so colleagues can easily send notes between offices and departments. Learn more about interoffice mail envelopes and why this type of envelope should be among your company’s shipping, packing and mailing supplies.
What Is an Interoffice Envelope?
Interoffice envelopes, also known as interdepartmental envelopes, are a special type of envelope used to send mail within an organization. Since this mail is sent between internal individuals and doesn’t involve a postal service, it does not need postage. These envelopes commonly feature a tie-style closure, which includes a button and string loop. This helps keep envelope contents secure while allowing the envelope to be reusable. For more confidential documents or those that may experience rougher handling, a classic glue seal is recommended.
Interoffice mail envelopes also feature printed columns so you can write individual entries about where the envelope should be delivered, who it should be delivered to, and who it’s from. Again, this allows envelopes to be reused, which saves offices money and time. These envelopes come in different sizes as well, so you’re sure to find one to fit the contents you want to send.
Why Use Interoffice Envelopes?
In such a digital age, one might think interdepartmental envelopes are obsolete. However, this kind of communication is still commonly used by many organizations who need or prefer to use hard copies, particularly schools, legal offices, real estate offices, and more. Benefits to using interoffice mail envelopes are included below.
Organization
Interoffice envelopes can go a long way in adding a sense of organization to an office, making it easy to manage reports and other confidential documents passed between departments. These envelopes come in different sizes for different needs and can also be color-coded for varying levels of urgency or based on destination. This makes it visually easy to note the intent or recipient of the interdepartmental envelope before opening it.
Quick & Cost-Effective
The way interoffice envelopes are designed makes them easy to use and highly economical and environmentally friendly. Tie closures and recipient columns make them reusable so you’re not constantly buying or throwing away envelopes.
Security
Tie closures are efficient for keeping envelope contents secure. This is especially important for confidential information, contracts, invoice paper forms, and paychecks. Rely on interoffice envelopes to keep your interdepartmental mail running smoothly while being confident documents won’t be lost or tampered with.